VA 2.01(3m)(d)1.1. No more than one description of benefits may be outstanding at any time, except where a health care provider has submitted a binding quote prior to the issuance of more than one description of benefits, and is willing to accept payment from this program in full for any service rendered to the applicant in accordance with the description of benefits. VA 2.01(3m)(d)2.2. The department shall pay the lesser amount of either the actual cost of services invoiced or the binding quote submitted by the health care provider. VA 2.01(3m)(d)3.3. No payment shall be made by the department unless an itemized written invoice is received by the department within 60 days of the expiration date, or any approved extension of that expiration date, as identified in the applicable description of benefits. VA 2.01(3m)(d)4.4. If the department does not receive an itemized written invoice within 60 days of the expiration date, or any approved extension of that expiration date, as identified in the applicable description of benefits, the healthcare provider, except for a department-approved payment, may not charge the applicant and shall only accept payments from any of the following sources: VA 2.01(3m)(d)5.5. An authorized application for health care aid may not be withdrawn without the agreement of the provider of the health care aid. VA 2.01(3m)(e)(e) Unremarried surviving spouse and dependent of a veteran who dies in the line of duty. An unremarried surviving spouse and a dependent claiming eligibility due to the death of a veteran in the line of duty shall submit evidence from the appropriate military service indicating that the veteran died in the line of duty. VA 2.01(3m)(f)(f) Spouse and dependent of activated or deployed member. A spouse and dependent of a member of the U.S. armed forces or of the Wisconsin national guard claiming eligibility shall submit evidence that the service member has been deployed or activated, that due to the activation or deployment a loss of income has occurred, that an economic emergency has occurred during the activation or deployment, and that the spouse and dependent are residents of the state. VA 2.01(3m)(g)1.1. The department may grant payments for health care aid to a health care provider if the health care services are rendered within 90 days after the department confirms that the applicant is eligible and only after a description of benefits has been transmitted to the applicant or the county veterans service officer. VA 2.01(3m)(g)2.2. The department may accept a second application for the health care listed on the first description of benefits if the department receives a statement from the health care provider, within 14 calendar days before the expiration listed on the first description of benefits, that the health care authorized is still being provided and that the patient will not incur costs. VA 2.01(3m)(h)(h) Extensions. A health care provider providing health care services under par. (g) may submit an application to the department to request an extension of the 90 days. The application requesting the extension shall comply with all of the following: VA 2.01(3m)(h)1.1. Include a statement that the health care services to be provided are included in the description of benefits authorized under par. (g). VA 2.01(3m)(h)2.2. Include a statement that the patient will not incur additional costs for health care services authorized under par. (g). VA 2.01(3m)(h)3.3. Be received by the department no later than 14 calendar days before the expiration date listed on the description of benefits authorized under par. (g). VA 2.01(3m)(i)1.1. The department may provide a grant only if the health care provider agrees to accept and only accepts payments from any of the following sources: VA 2.01(3m)(i)2.2. The department may approve a payment by the veteran when a provider refuses to accept the maximum grant available to the veteran as payment in full if the veteran has sufficient available liquid assets to contribute an amount that will induce the provider to accept the aggregate payment as payment in full. VA 2.01(3m)(j)1.a.a. A dental care provider shall indicate in writing that the dental procedure performed was directly necessary to dental care. VA 2.01(3m)(j)1.b.b. Aid for dental procedures may not exceed $800.00 in any consecutive 12-month period. VA 2.01(3m)(j)1.c.c. Aid for extended dental care may not exceed $4,000 in any consecutive 24-month period. VA 2.01(3m)(j)2.a.a. Hearing care aid may not exceed $200.00 in any consecutive 12-month period except where a left or right hearing aid, or both, is required. VA 2.01(3m)(j)2.b.b. Aid for each hearing aid may not exceed $1,875 in any consecutive 24-month period. VA 2.01(3m)(j)2.c.c. An applicant may qualify for a grant for an additional or more costly hearing aids and a related examination if a hearing care provider identifies, in writing, a medical condition that warrants additional financial assistance. VA 2.01(3m)(j)3.a.a. A grant for vision care may not exceed $400.00 in any consecutive 12-month period; however, an applicant may obtain a grant for replacement glasses before 12 consecutive months have elapsed if the eyewear is prescribed because of a documented change in refractive error. VA 2.01(3m)(j)3.b.b. An applicant may qualify for vision care aid for an additional visit to a vision care provider and for a more costly set of corrective eyewear or for an additional set of corrective eyewear if an optometrist or an ophthalmologist identifies, in writing, a medical condition that warrants additional financial assistance. VA 2.01 HistoryHistory: Cr. Register, April, 1986, No. 364, eff. 5-1-86; am. (1) (a), (c), (d), (g), (2) (b) 1., 2., 7., 10., 13., and 14., (2) (c) 4., cr. (1) (am), r. (2) (b) 11., and 12., and (2) (c) 2., Register, February, 1989, No. 398, eff. 3-1-89; am. (2) (b) 2. and 10., r. (2) (b) 5., Register, January, 1990, No. 409, eff. 2-1-90; am. (2) (b) 2., Register, September, 1990, No. 417, eff. 10-1-90; am. (1) (b), (c), (2) (b) 2., 7., 13., 14., and (c) 4., cr. (1) (em), r. and recr. (2) (c) 3., Register, June, 1992, No. 438, eff. 7-1-92; am. (1) (d), (2) (b) 13. and 14., cr. (2) (b) 15. to 17., Register, January, 1996, No. 481, eff. 2-1-96; cr. (1) (an) and (2) (b) 18. and 19., r. (1) (c), (f), (2) (b) 3., 9., 16. and 17., am. (1) (d), (2) (b) 7., 10. and 13., Register, July, 1998, No. 511, eff. 8-1-98; emerg. am. (2) (b) 2., eff. 10-12-98; am. (2) (b) 2., Register, March, 1999, No. 519, eff. 4-1-99; am. (2) (b) 15., Register, July, 2000, No. 535, eff. 8-1-00; CR 03-024: am. (2) (b) 2. Register July 2003 No. 571, eff. 8-1-03; CR 05-097 r. and recr. Register January 2006 No. 601, eff. 2-1-06; CR 09-026: am. (2) (a), (b) 1., (3) (b) and (c) Register October 2009 No. 646, eff. 11-1-09; correction in (1) (c) made under s. 13.92 (4) (b) 6., Stats., Register October 2009 No. 646; correction in (3) (b) made under s. 13.92 (4) (b) 7., Stats., Register June 2010 No. 654; CR 09-091: cr. (1) (u), (v), (3) (d) to (g) Register August 2010 No. 656, eff. 9-1-10; titles created in (3) (d) to (g) under s. 13.92 (4) (b) 2. Register August 2010 No. 656; 2013 Wis. Act 189: am. (2) (b) 1., (3) (b) Register April 2014 no. 700, eff. 5-1-14; CR 21-012: am. (title), renum. (1) (intro.) to (1r) (intro.) and am., r. (1) (a), renum. (1) (b) to (f), (g) to (1r) (b) to (f), (kr) and, as renumbered, am. (1r) (c), (d), (f), (kr), r. (1) (h), renum. (1) (i) to (u) to (1r) (i) to (u) and, as renumbered, am. (1r) (i), (k), (L), (n), (r) to (u), renum. (1) (v) to (1r) (dm), cr. (1g), (1r) (kg), am. (2) (title), (a) (title), renum. (2) (a) to (2) (a) 1. and am., cr. (2) (b) (intro.), r. and recr. (2) (b) 1., renum. (2) (b) 2., 3. to (2) (c), (d) and am., cr. (2) (b) 2m., 3m., 4., (e) 3., r. (3) (a), renum. (3) (b), (c), (d) to (2) (e) 1., (g) 2., (3m) (i) 1. to 3. and am., cr. (2) (g) 1., (3m) (a) to (i), (i) (title) Register September 2021 No. 789, eff. 10-1-21; correction in (3m) (c) 3. made under s. 35.17, Stats., and (3m) (i), (1r) (kg) renumbered to (3m) (j), VA 2.08 (3) (fe) under s. 13.92 (4) (b) 1., Stats., Register September 2021 No. 789; correction in (3m) (h) made under s. 13.92 (4) (b) 7., Stats., Register April 2022 No. 796. VA 2.02VA 2.02 Veterans tuition reimbursement program. VA 2.02(1g)(1g) Authority and purpose. The purpose of ss. VA 2.02 to 2.05 is to establish rules for the implementation and administration of grants to veterans for tuition reimbursement and retraining, as authorized under ss. 45.20 and 45.21, Stats. VA 2.02(1r)(b)(b) “Income” means the annualized adjusted gross income of the veteran and the veteran’s spouse reportable on their federal tax return. VA 2.02(2)(a)(a) An application shall be submitted electronically through an online portal or manually on a form approved by the department. VA 2.02 NoteNote: The Veterans Education Grant Application (form WDVA 2200) may be obtained at WisVets.com or by request: 1-800-WIS-VETS or 2135 Rimrock Road, PO Box 7843, Madison, WI 53707-7843.
VA 2.02(2)(b)(b) The application may be submitted through a county veterans service officer, through any other agent authorized by the department, or directly to the department. VA 2.02(2)(c)(c) The application shall be received by the department or an authorized agent no later than 60 days after the starting date of the course, term, or semester for which reimbursement is requested. VA 2.02(2)(d)(d) An application is considered received if all student information is completed and a physical or electronic date stamp is affixed to the application. VA 2.02(2)(e)(e) The school veterans coordinator shall list the completion date of the semester, the cost of tuition, other assistance received or applied for by the applicant, the number of credits enrolled in during the semester, and the semester grade point average. VA 2.02(2)(f)(f) An application is considered complete when all required information has been provided and the completed application is submitted to the department manually or electronically. VA 2.02(2)(g)(g) A completed application submitted more than 60 days after the last day of the course, term, or semester for which reimbursement is requested shall be denied unless good cause can be shown for the delay in submission. VA 2.02(3)(a)(a) Undergraduate enrollment. Reimbursement may be made only if a representative of the educational institution, center, or school certifies that the veteran was enrolled as an undergraduate during the semester for which reimbursement is sought and that the veteran does not have an undergraduate degree. VA 2.02(3)(c)1.1. A veteran may not receive reimbursement for any semester or course for which the veteran is eligible for or received a grant under s. 321.40, Stats., or 10 USC 2007. VA 2.02(3)(c)2.2. A veteran who fails to comply with the procedural requirements or maintain the requisite grade point average applicable to the grant or who takes any action that may disqualify the veteran from receiving the applicable grant is considered to still be eligible for the applicable grant for the purpose of determining whether the veteran is entitled to reimbursement under this section for a subsequent semester. VA 2.02(3)(d)(d) Duplicate benefits. Reimbursement is limited to that portion of a veteran’s tuition not paid for by other grants or scholarships, including any offsets or remissions the veteran is entitled to receive under any other program. VA 2.02(3)(e)(e) Grade point average. The department shall utilize the grade point average calculated and reported by the school. VA 2.02 HistoryHistory: Cr. Register, April, 1986, No. 364, eff. 5-1-86; r. (2), am. (3) and (6), Register, February, 1989, No. 398, eff. 3-1-89; am (5), Register, August, 1993, No. 452, eff. 9-1-93; CR 04-080: cr. (8) Register November 2004 No. 587, eff. 12-1-04; CR 05-096: r. and recr. Register January 2006 No. 601, eff. 2-1-06; CR 07-083: am. (3) (b) Register February 2008 No. 626, eff. 3-1-08; correction in (3) (c) made under s. 13.92 (4) (b) 7., Stats., Register October 2009 No. 646; EmR0944: emerg. am. (2), eff. 1-4-10; CR 09-122: am. (2) Register June 2010 No. 654, eff. 7-1-10; 2013 Wis. Act 189: r. (3) (b) Register April 2014 No. 700, eff. 5-1-14; CR 21-012: cr. (1g), renum. (1) (intro.) to (1r) (intro.) and am., r. (1) (a), renum. (1) (b) to (d) to (1r) (b) to (d), r. (1) (e), am. (2) (title), renum. (2) to (2) (a) and am., am. (3) (a), renum. (3) (c) to (3) (c) 1. Register September 2021 No. 789, eff. 10-1-21. VA 2.03(1)(1) Definitions. In this section the following terms shall have the designated meanings: VA 2.03(1)(a)(a) “Available liquid assets” means cash on hand, cash in a checking or savings account, stocks, bonds, certificates of deposit, treasury bills, money market funds and other liquid investments owned individually or jointly by the applicant and the applicant’s spouse, unless the applicant and spouse are separated or are in the process of obtaining a divorce as established by the criteria set forth in s. VA 1.12 (4), but does not include funds deposited in IRAs, Keogh plans, deferred compensation plans, or cash surrender value of life insurance policies. VA 2.03 NoteNote: Section VA 1.12 (4) has been repealed.
VA 2.03(1)(b)(b) “Course of instruction” means any series of classroom or shop courses that have a unified purpose and lead to a diploma or degree or to an occupational or vocational objective. VA 2.03(1)(c)(c) “Earned income” means all anticipated monthly and academic year take-home earnings from employment, including armed forces reserve and national guard pay and work-study pay, after all payroll deductions of the veteran and the veteran’s spouse, except payroll deductions for savings plans and payment of debts. VA 2.03(1)(e)(e) “Grant period” means one year from the date the application is received by the department or until the anticipated completion date of the applicant’s approved retraining program, whichever is earlier. VA 2.03(1)(f)(f) “Underemployed” means the status of a veteran whose annual income from employment does not exceed the federal poverty guidelines, as established by the department of health and human services, for the veteran’s family size. The department shall adjust the guidelines on July 1 of each year to reflect the most recent federal poverty guidelines. VA 2.03(1)(g)(g) “Unearned income” means the estimated amount the veteran and spouse will receive during the academic year from USDVA educational assistance allowance (G.I. Bill) benefits, scholarships, fellowships, grants, tuition and fee waivers, all other definite awards other than loans, including amounts paid to the veteran or to the school on behalf of the veteran for vocational rehabilitation by the USDVA or any other agency, income from trusts or inheritances, unemployment insurance benefits, worker’s compensation, social security payments, net rentals from real estate, interest or dividend income, or other unearned income, but does not include disability compensation paid to the veteran by the USDVA for service-connected disabilities, armed forces disability retirement pay, or parental contributions. VA 2.03(1)(h)(h) “Unusual expenses” means monthly or academic year payments that a veteran will be required to make on medical and dental expenses or alimony being paid under a final judgment or decree of divorce. VA 2.03(2)(b)1.1. An applicant who qualifies for a retraining grant under the provisions of this section and s. 45.21, Stats., are entitled to a grant equal to their need during the grant period or the statutory maximum grant, whichever is less. VA 2.03(2)(b)2.2. Except as provided in par. (h), need shall be determined by deducting 75 percent of earned income and all unearned income to be received by the applicant during the grant period, available liquid assets in excess of $2,400 plus 6 months’ living expenses computed as set forth in s. VA 2.04 held by the applicant at the time of application and all other financial aid that will be received by the applicant during the grant period from the amount needed during the grant period. VA 2.03(2)(b)3.3. The amount needed will be the sum of the amount shown on the standard student budget described in s. VA 2.04 for the appropriate time period and for the appropriate number of family members plus any unusual expenses reported by the applicant. VA 2.03(2)(d)(d) Completion date. The anticipated completion date of a course of instruction or a structured on-the-job training program may not be more than 2 years from the date the application is received by the department. VA 2.03(2)(e)(e) Number of retraining grants. A veteran may receive only one grant in a 12-month period. A check for an additional grant may not be mailed until a year has passed since the date the check for the previous grant was mailed. No more than 2 grants may be awarded to a veteran. VA 2.03(2)(f)(f) Qualifying prior employment. The veteran shall demonstrate a work history of at least 6 consecutive months of employment with one employer or in the same or similar occupations. Loss of that employment or a reduction in earnings may not be caused by the voluntary actions of the veteran. VA 2.03(2)(g)1.1. The department may make partial grant payments to assure that the veteran continues to pursue an approved course of instruction or engage in an approved structured on-the-job training program during the grant period. VA 2.03(2)(g)2.2. The department may require written verification from the school or the employer that the veteran is making satisfactory progress towards completion of the course of instruction or the structured on-the-job training program. VA 2.03(2)(g)3.3. If the veteran is unable to verify satisfactory progress towards completion or discontinues pursuit of the course of education or engagement in the structured on-the-job-training program, the department may cancel any unpaid portion of the grant. VA 2.03(2)(h)(h) Earned income. Income from an employer who is providing an approved structured on-the-job training program to the veteran shall be disregarded in determining the veteran’s need under par. (b). VA 2.03(2)(i)(i) Grant limit. The maximum grant payable under this section for each grant period is $3,000. VA 2.03(2)(j)(j) Lifetime limit. The total cumulative amount that a veteran may receive under this section is $6,000. VA 2.03(2)(k)(k) Other available financial assistance. The department may not provide a grant payment under this section if other financial assistance is available to meet the veteran’s needs. VA 2.03(3)(a)(a) Required information. A grant application for retraining funds shall include all of the following exhibits and supplements:
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